Program Concept
The Jimmy C. Ramsey Training Reimbursement Program has been developed for use by any Rocky Mountain Division (RMD) member, in good standing, for reimbursement of training costs paid for by the member from his or her own funds. Reimbursement funds are available for training in one or more of the identification fields recognized by the International Association for Identification (IAI), subject to program rules established by the Board of Directors.
Maximum Reimbursement: $500 per member per calendar year
This program will be administered by a Training Reimbursement Committee appointed by the President for the term of his or her office.
Eligibility and Applications
Applications are accepted at any time on a first come first serve basis. Applicants must be a current RMD member in good standing. A member in good standing is one who is current with his/her membership dues.
Applications for reimbursement may be completed and submitted online at:
https://www.rmdiai.org/ramsey-reimbursement.html
Important: The applicant must register and pay for the training themselves, and complete the training, before any reimbursement will be made. Proof of training completion, and copies of receipts for personally paid training expenses, must accompany the application.
In situations where reimbursement is a factor in deciding to attend training, members may submit an application for pre-approval of reimbursement funds prior to registration. The Training Reimbursement Committee will review the applications for pre-approval of reimbursement, and if approved, monies will be set aside for the applicant to attend the training.
Note: Submission of an application is no guarantee that a reimbursement will be made. Applicants will be notified if they are not approved due to lack of available funds, class content, or because the member is not in good standing.
Reimbursement Period
The reimbursement period runs from January 1 until December 31 of each year, or until the reimbursement money for the current period is exhausted.
Reimbursement Limits
Reimbursement will be awarded on the basis of the cost of the training, but cannot exceed a total of $500 per calendar year. That is, the reimbursement will be equal to the costs of the training or $500 maximum.
Training Fees Must Be Paid by the Applicant RMD Member
Reimbursement will be considered only where the member has paid for the class training fees out of his or her own personal funds. Reimbursement cannot be made for training that was paid for by the member's agency or other sponsor.
Reimbursement may be applicable for:
- Registration fees
- Lodging
- Meals (excluding alcoholic beverages)
- Travel (excluding mileage for personal vehicle use)
Acceptable Training Classes
Training that pertains to one or more of the identification disciplines established by the IAI may be eligible for reimbursement, subject to the Ramsey Program rules.
Application Instructions
Along with the reimbursement application, each applicant for reimbursement must submit:
- A copy of the applicant's class attendance/completion certificate, or a statement signed by the class instructor verifying attendance
- Copies of the individual member's personally-paid lodging, meal and travel receipts
Program Rules
Applications may be submitted by a member in good standing.
a. The training shall have occurred while the applicant was a member in good standing.
b. A member in good standing is defined as a member whose dues are current.
Training subject material shall pertain to one or more of the identification disciplines established by the IAI.
a. In-person training shall include written examination and/or the demonstration of a skill, and a signed, dated certificate or letter of successful completion of the course shall be issued by the training provider.
b. Online training shall be approved for recertification points by one of the IAI Certification Boards. It shall be interactive training and shall also include a written examination and/or demonstration of a skill, and a signed, dated certificate or letter of successful completion of the course shall be issued by the training provider.
Reimbursement may be applied to travel, lodging, and meal expenses associated with the training.
The following shall accompany the reimbursement request:
a. A fully completed Request for Reimbursement form.
b. For reimbursement of class tuition: Proof of attendance and copy of tuition payment receipt.
c. For reimbursement of travel, lodging, and meal expenses: Proof of attendance and copies of receipts.
d. Applications and supporting documentation shall be received within thirty (30) working days of the end of the training class.
Applicants seeking pre-approval of reimbursement for travel, lodging, and meals may submit their application in advance of training. If approved, money shall be set aside to cover the reimbursement. No funds shall be paid until the class is completed and supporting documentation is received.
The following expenses cannot be reimbursed:
a. Mileage for the use of a member's personal vehicle to attend training.
b. Per Policy 53 of the RMDIAI, reimbursement cannot be approved for the purchase of alcoholic beverages. Charges for alcoholic beverages shall be subtracted from the total of submitted hotel and restaurant receipts.
Applicants may be awarded more than one reimbursement per year. Reimbursements shall equal the total costs of the training up to, but not exceeding, $500 per person per year.
Reimbursements shall be awarded on a first-come, first-served basis.
When two or more reimbursement applications are submitted on or near the same date, and Reimbursement Allocation funds are not sufficient to cover all the applications submitted, priority may be given to an applicant who has not received reimbursement previously.
Members currently serving on the Reimbursement Committee shall not be eligible to seek reimbursement for any training program.
The Training Reimbursement Rules shall be published each year in the "Business Edition" of The Silent Witness and posted on the RMDIAI website. A notice of availability of the Ramsey Reimbursement program shall be published in all other editions of The Silent Witness.
Issuance of Reimbursement Checks
Reimbursement checks will be issued to the member as soon as practical if approved.